MINUTES of the

BOARD OF TRUSTEE’S MEETING

 

 

DATE:              July 16, 2007

TIME:              7:00 p.m.

PLACE:           Collinsville Memorial Public Library Center’s

                        Board Meeting Room

                       

Call to Order

           

President McChristian presided and called the meeting to order.  

 

Roll Call     

 

            Members present:

 

            Mrs. Patricia McChristian

Mr. Howard Dartt

Mrs. Alice Hayes

Mr. Gary Keller

Mr. Norman Schiller

Ms. Laura Herr

 

            Members absent:

 

Mrs. Mary Ellen Fedder 

 

                Others present:

 

            Mrs. Barbara Rhodes, Director

            Robert Herr,   Mr. & Mrs. E. Schusky, and Trudi Monroe

                                                       

           

Consent Items

 

Minutes of regular meeting June 11, 2007.

                                                           

Communications - None

                       

Librarian’s Reports

<                   Director’s Report         

<                   Youth Services Librarian report

           

Finance

<                   June Bill list was presented.

<                   General Fund Account was presented.

<                   Gift Account was presented.

           

A motion was made by Mr. Schiller, seconded by Ms. Herr,  to:                       

 

            APPROVE THE CONSENT ITEMS IN ENTIRETY.

 

            A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Yes

            Mrs. Fedder                  Absent             Ms. Herr                      Yes

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

 

Committee Reports

 

1.                  Lewis and Clark Library System

Mr. Schiller reported that he has been elected Treasurer of the System Board.

 

2.           Personnel – No report

 

 3.        Maintenance – No report

           

4.         Friends of the Collinsville Memorial Library Center

            The Annual Book Sale grossed $4765.85 (a new record)      

 

Discussion Items              

 

<                   The Fountain

The Citizens present expressed their concerns about the loss of the water feature around the Pan Landmark.  The Board agreed to set up an Exploratory Committee to investigate the possibilities of retaining the feature and finding funding for it.  President McChristian volunteered to meet with them and talk about suggestions.

<                   The Board and Staff picnic will be held on September 16, 2007 at Woodland Park.  The Library will provide the drinks and the meat and the rest will bring covered dishes.

<                   The Budget & Appropriation Ordinance was given to the Board for examination

<                   Fairmont City

The building on 36th and Maple may not be a possibility for a library and the lack of funds or grants at the moment may make a new building impossible.  Still investigating all possibilities.

 

Action Items                      

 

<                   A motion was made by Mr. Schiller, seconded by Mrs. Hayes,  to:

 

            APPROVE THE ANNUAL REPORT FOR THE STATE OF ILLINOIS.

 

            A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Yes

            Mrs. Fedder                  Absent             Ms. Herr                      Yes

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

 

<                   A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

 

APPROVE THE TRANSFER OF FUNDS FROM SELECTED ACCOUNTS TO THE RESERVE ACCOUNT.

 

            A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Yes

            Mrs. Fedder                  Absent             Ms. Herr                      Yes

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

 

<                   A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

 

APPROVE THE DISASTER PLAN FOR THE COLLINSVILLE LIBRARY CENTER AND THE BLUM HOUSE.

 

            A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Yes

            Mrs. Fedder                  Absent             Ms. Herr                      Yes

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

 

<                   A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

 

ADOPT ORDINANCE 07-03 FOR BUILDING MAINTENANCE.

 

            A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Yes

            Mrs. Fedder                  Absent             Ms. Herr                      Yes

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

                                               

Adjournment

 

A motion was made by Mr. Schiller, seconded by Mr. Keller, to:                                                          

 

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF JULY 16, 2007.

 

Motion carried.