MINUTES of the

BOARD OF TRUSTEE’S MEETING

 

 

DATE:              March 20, 2006

TIME:              7:00 p.m.

PLACE:           Collinsville Memorial Public Library Center’s

                        Board Meeting Room

                       

Call to Order

           

President McChristian presided and called the meeting to order.  

 

Roll Call     

 

            Members present:

 

            Mrs. Patricia McChristian

            Mr. Gary Keller

            Mrs. Alice Hayes

            Mr. Howard Dartt

            Mrs. Mary Ellen Fedder 

 

            Members absent:

 

            Ms. Laura Herr

Mr. Norman Schiller

 

 

                Others present:

 

            Mrs. Barbara Rhodes, Director

            Alison Donnelly and Robert Clark, Staff members

                                               

           

Consent Items

 

1.                  Minutes of regular meeting February 13, 2006.

                                                           

2.                  Communications

<                   Letters of Thank you for use of our facility from the Coordinated Youth and Human Services and Collinsville High School Choir.

<                   Letter from Dorothy West, former AARP employee at the library was presented as well as a FAX from Mr. Robert DesPain.

           

3.         Librarian’s Reports

<                   Librarian Barbara Rhodes presented her report.

<                   Report from Maureen Schreiber on the Children’s Library and Programming

<                   Report from Gary Clark, Manager of the Blum House

           

4.         Finance

<                   March Bill list in the amount of $31,278.45 was presented.

<                   General Fund Account was presented.

<                   Gift and Reserve Fund Accounts were presented.

           

A motion was made by Mrs. Hayes,  seconded by Mr. Dartt,  to:                      

 

            APPROVE THE CONSENT ITEMS IN ENTIRETY.

 

            A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Absent

            Mrs. Fedder                  Yes                  Ms. Herr                      Absent

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

 

Committee Reports

 

1.                  Lewis and Clark Library System – No report

 

2.         Personnel   - No report

 

 3.        Maintenance – No report

           

4.         Foundation/Blum House – No report

 

5.         Museum/Friends Groups - No report

 

Discussion Items

<                   Possible removal of 3 large trees on the Blum House property was discussed and other resolutions were asked to be investigated.

<                   Groundbreaking for the museum was announced for Saturday, March 25th.  Portraits will not be taken because all of the Board members cannot attend.

<                   Landscaping work is continuing to be investigated for the Library and the Blum House properties.

<                   Policy 7 Part time employee absences were reviewed and table for further evaluation.  Part time staff members, Alison Donnelly and Robert Clark, presented another version of the suggested policy.  The Board would like to vote on this policy at the next meeting.

 

Action Items


 

<                   A motion was made by Mrs. Fedder, seconded by Mr. Keller, to:

 

CONTINUE THE USE OF THE CALCULATION METHOD OF NON-RESIDENT FEE FOR A LIBRARY CARD (TAXABLE VALUE X .002530 – NR CARD COST OR MONTHLY RENT X 15%) WITH THE MINIMUM ALLOWED PRICE BEING $60.00 FOR A FAMILY CARD, $25.00 FOR A SINGLE SENIOR CITIZEN CARD AND A “PAY AND GO” CARD FOR $10.00 FOR A ONE TIME CHECK OUT WITH NO RECIPROCAL OR INTERLIBRARY LOAN PRIVILEGES.

 

A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Absent

            Mrs. Fedder                  Yes                  Ms. Herr                      Absent

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

 

<          A motion was made by Mr. Dartt, seconded by Mr. Keller, to:

           

APPROVE ORDINANCE 05-09 TAX ANTICIPATION ORDINANCE.

 

A roll call vote was taken.                                                       

 

            Mrs. McChristian         Yes                  Mr. Schiller                  Absent

            Mrs. Fedder                  Yes                  Ms. Herr                      Absent

            Mrs. Hayes                   Yes                  Mr. Keller                    Yes

            Mr. Dartt                     Yes

                                   

Motion carried.

 

<          Proposed Staff staffing and salaries have been tabled to view alongside the Budget for FY 2006-2007.

 

                                                           

Adjournment

 

A motion was made by Mr. Keller, seconded by Mrs. Hayes, to:                                                           

 

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MARCH 20, 2006.

 

Motion carried.