MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: May 16, 2005

TIME: 7:00 p.m.

PLACE: Collinsville Memorial Public Library District’s

Board Meeting Room

Call to Order

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.

Oaths of Office signed by all Board members present

Terms of Office were chosen by lot

Terms as chosen

Mrs. Patricia McChristian 6 years

Mr. Norman Schiller 6 years

Mrs. Alice Hayes 6 years

Mr. Gary Keller 2 years

Mr. Howard Dartt 4 years

Mrs. Mary Ellen Fedder 2 years

Ms. Laura Herr 4 years

Roll Call

Members present:

Mrs. Patricia McChristian

Mr. Norman Schiller

Mrs. Alice Hayes

Mr. Gary Keller

Mr. Howard Dartt

Members absent:

Mrs. Mary Ellen Fedder

Ms. Laura Herr

Others present:

Mrs. Barbara Rhodes, Director

Consent Items

1. Minutes of April 18, 2005 were presented.

2. Communications

< Rosalie Murray’s request letter for return of her family’s piano that she had donated several years ago to the Library.

< Note from Mrs. Peggy Cadagin to the Board expressing her happiness with working with all of them while on the Board of Trustees

< Response from the Attorney General on the Freedom of Information inquiry by Mr. DesPain

3. Librarian’s Reports

< Librarian Barbara Rhodes presented her report and statistics.

< Report from Maureen Schreiber on the Children’s Library and Programming

< Report from Gary Clark, Manager of the Blum House

4. Finance

< April Bill list in the amount of $17,692.34 was presented.

< General Fund Account was presented.

< Gift and Reserve Fund Accounts were presented.

A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Absent Ms. Herr Absent

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

Committee Reports

1. Lewis and Clark Library System

< Mr. Schiller attended legislation days in Washington, D.C. and found that funding is stable for the moment.

2. Personnel

< New Clerk - Alison Donnelly

< New Page - Kristin Clennery

3. Maintenance - No report

4. Foundation/Blum House - No report

5. Museum/Friends Groups - No report

Discussion Items

< Board asked that both the Changing of the Name of the Library District and the Policies be moved to action items for the next meeting.

< Interim President McChristian appointed a nominating committee of Gary Keller, Alice Hayes and herself to present a slate of officer candidates for the next meeting.

Action Items

< A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

ALLOW ROSALIE MURRAY TO REMOVE HER PIANO FROM THE LIBRARY AT HER EXPENSE.

Motion carried.

< A motion was made by Mrs. Hayes, seconded by Mr. Keller, to:

ALLOW COLLINSVILLE AREA RECREATION DISTRICT (CARD) TO HOLD THEIR SUMMER CONCERTS ON THE BLUM HOUSE LAWN AGAIN THIS YEAR.

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

DELETE ASPHALT PAVING AND SHINGLE WORK TO THE EXISTING MAIN LIBRARY ROOF FROM THE CONTRACT WITH MJC CONSTRUCTORS AT A SAVINGS OF $16,700 ON THAT CONTRACT.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Absent Ms. Herr Absent

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

DENY THE REQUEST BY MJC CONSTRUCTORS FOR AN ADDITIONAL AMOUNT OF $6,300.44 FOR WHAT THE CONTRACTOR FELT WAS ‘EXORBITANT’ DEBRIS IN THE CLEANING OF THE BACKLOT AS WAS INCLUDED IN THE CONTRACT.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Absent Ms. Herr Absent

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

APPROVE TWO $20,000 TAX ANTICIPATION WARRANTS FOR NEEDED FUNDS.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Absent Ms. Herr Absent

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

Adjournment

A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MAY 16, 2005.

Motion carried.