MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: March 21, 2005

TIME: 7:00 p.m.

PLACE: Collinsville Memorial Public Library

Board Meeting Room

Call to Order

President Funkhouser presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mr. Ted Funkhouser

Mr. Norman Schiller

Mrs. Mary Ellen Fedder

Mrs. Patricia McChristian

Mr. David Bohnenstiehl

Ms. Laura Herr

Mrs. Margaret Cadagin

Members absent:

Mrs. Alice Hayes

Ms. Nicole Hayes

Others present:

Mrs. Barbara Rhodes, Director

Mr. Gary Keller

Consent Items

1.Minutes of February 14, 2005 were presented.

2.Communications

< IL State Library letter of appreciation for participation in their Diversity Program

< Letter from Assistant Attorney General on Compliance of Freedom of Information Act issues

3. Librarian’s Reports

< Librarian Barbara Rhodes presented her report and statistics.

< Report from Maureen Schreiber on the Children’s Library and Programming

< Report from Gary Clark, Manager of the Blum House

4. Finance

< February Bill list in the amount of $15843.56 was presented.

< General Fund Account was presented.

< Gift and Reserve Fund Accounts were presented.

A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mr. Funkhouser Yes Mr. Bohnenstiehl Yes

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Yes

Mrs. A. Hayes Absent Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

Committee Reports

1. Lewis and Clark Library System

< Automation is the big issue at the Library System these days.

< Hired a consultant to help with the hiring of the new Library System director

< Librarians and Trustees will be going to Springfield for Legislative Day in April

2. Personnel - No report

3. Maintenance - No report

4. Foundation/Blum House - No report

5. Museum/Friends Groups - No report

Discussion Items

< Grass cutting was tabled until we hear from the current gentleman that is cutting the grass

Action Items

< A motion was made by Mr. Schiller, seconded by Mr. Bohnenstiehl, to:

ALLOW THE LIBRARIAN TO CLOSE THE LIBRARY FROM MAY 15 THROUGH THE 17 IN PREPARATION FOR THE INSTALLATION OF THE NEW AUTOMATION SYSTEM.

Discussion followed. Concern that three days was a long time for our doors to be closed was voiced. Librarian Rhodes explained that during this time of installation most functions of the system were not accessible and could cause frustration for the members and the staff.

A roll call vote was taken.

Mr. Funkhouser Yes Mr. Bohnenstiehl Yes

Mrs. Fedder No Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Yes

Mrs. A. Hayes Absent Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mr. Bohnenstiehl, to:

TRANSFER $40,000 FROM THE GIFT FUND TO THE GENERAL FUND TO BE REPLACED AFTER TAX REVENUES ARE RECEIVED AND SUFFICIENT MONEY IS ALLOWABLE FOR MONTHLY MAINTENANCE.

A roll call vote was taken.

Mr. Funkhouser Yes Mr. Bohnenstiehl Yes

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Yes

Mrs. A. Hayes Absent Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

< Acceptance of Policies 6-7 were tabled.

< Resolution to allow separation of a section of property for the building of the Museum was tabled..

Adjournment

A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MARCH 21, 2005.

Motion carried.