MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: June 20, 2005

TIME: 7:00 p.m.

PLACE: Collinsville Memorial Public Library District’s

Board Meeting Room

Call to Order

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mrs. Patricia McChristian

Mr. Norman Schiller

Mrs. Alice Hayes

Mr. Gary Keller

Mrs. Mary Ellen Fedder

Ms. Laura Herr

Members absent:

Mr. Howard Dartt

Others present:

Mrs. Barbara Rhodes, Director

Consent Items

1. Minutes of May 16, 2005 were presented with the correction of a motion on Page 4 that should have read, “A motion made by Mr. Schiller, seconded by Mrs. Hayes.

2. Communications

< Letter of concern from two ladies from the Woman’s Club about the Blum House lawn and request for a fence around their rose garden. Vice-President McChristian will followup with a letter stating the Board’s wishes.

3. Librarian’s Reports

< Librarian Barbara Rhodes presented her report and statistics.

< Report from Maureen Schreiber on the Children’s Library and Programming

< Report from Gary Clark, Manager of the Blum House

4. Finance

< May Bill list in the amount of $16,091.91 was presented.

< General Fund Account was presented.

< Gift and Reserve Fund Accounts were presented.

A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

Committee Reports

1. Lewis and Clark Library System - No report

2. Personnel - No report

3. Maintenance - No report

4. Foundation/Blum House - No report

5. Museum/Friends Groups

< Museum Group selling “Collinsville - Then and Now in Postcards” for $20.00

Discussion Items

< The Board concurred with the decision of a previous Board five years ago that when the Museum takes up residence in its new building, all artifacts in their current location now being held by the Collinsville Memorial Public Library District will be turned over to them or their designee.

Action Items

< A motion was made by Mr. Schiller, seconded by Mrs. Fedder, to:

ADOPT ORDINANCE NO. 05-01 FY 2005 MEETING DATES WITH THE EXCEPTION OF DECEMBER 20, 2005.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

< A motion was made by Mr Schiller, seconded by Mrs. Hayes, to:

TO APPROVE THE SLATE OF OFFICERS AS PRESENTED BY THE NOMINATING COMMITTEE: PRESIDENT PATRICIA MCCHRISTIAN, VICE-PRESIDENT MARY ELLEN FEDDER, SECRETARY GARY KELLER, AND TREASURER NORMAN SCHILLER.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mr. Keller, to:

ADOPT ORDINANCE NO. 05-02 TO CHANGE THE LIBRARY DISTRICT NAME FROM THE COLLINSVILLE MEMORIAL PUBLIC LIBRARY DISTRICT TO THE MISSISSIPPI VALLEY PUBLIC LIBRARY DISTRICT WHILE RETAINING THE NAME OF THE EXISTING COLLINSVILLE BUILDING AS THE COLLINSVILLE MEMORIAL PUBLIC LIBRARY CENTER.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

ADOPT LIBRARY POLICIES 8 - 12 WITH ALL OF THE CHANGES.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

RELEASE THE PROPOSAL FOR THE RENOVATION OF THE BLUM HOUSE AND THE RESURFACING OF THE WEST PARKING LOT FOR BIDS

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

ALLOW PRESIDENT MCCHRISTIAN TO SIGN THE LEASE AGREEMENT WITH THE COLLINSVILLE HISTORICAL MUSEUM THAT ALLOWS THEM TO BUILD THE MUSEUM BUILDING ON A PORTION OF THE LIBRARY’S GROUND.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mrs. Fedder, to:

PURCHASE OF A PICNIC TABLE IN MEMORY OF MR. ROBERT JUDA, MRS. JEAN HECK AND MR. RANDALL ALBERT TO BE PAID FOR FROM THE GIFT FUND.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Absent

Motion carried.

Adjournment

A motion was made by Mr. Schiller, seconded by Mrs. Fedder, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MAY 16, 2005.

Motion carried.