MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: January 10, 2005

TIME: 7:00 p.m.

PLACE: Collinsville Memorial Public Library

Board Meeting Room

Call to Order

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mr. Norman Schiller

Mrs. Mary Ellen Fedder

Mrs. Patricia McChristian

Ms. Laura Herr

Mrs. Alice Hayes

Members absent:

Mr. Ted Funkhouser

Mr. David Bohnenstiehl

Mrs. Margaret Cadagin

Ms. Nicole Hayes

Others present:

Mrs. Barbara Rhodes, Director

Consent Items

1.Minutes of December 20, 2004 were presented.

2.Communications

< City of Collinsville TIF Ordinance No. 3585 Authorizing Expenditure of Tif Funds to tehCollinsville Memorial Public Library

3. Librarian’s Reports

< Report and Statistics for December from Director Barbara Rhodes.

< Interesting anecdote was shared about the White House speech writer contacting the staff for information for President Bush’s speech at the Gateway Center this month.

< Letter and proposal to Maryville to join the Collinsville Memorial Public Library District was read and approved by the Board to be signed by the President for presentation to the Village Board and to the Library/Museum committee.

< Report from Maureen Schreiber on the Children’s Library and Programming

< Report from Gary Clark, Manager of the Blum House - not available

< The Board requested Mr. Clark present a report monthly without exception.

< A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

REQUIRE THAT MR. CLARK RETURN IN FEBRUARY THE GAS STOVE THAT BELONGED TO THE BLUM HOUSE OR PAY $200.00 TO PURCHASE THE APPLIANCE.

Motion carried with a vote of 4 ayes and 1 nay.

< Income for 2004 for the Blum House indicated that the rental of the House to the public was coming very close to meeting its monthly expenses.

4. Finance

< January Bill list in the amount of $17,535.26 was presented.

< General Fund Account was presented.

< Gift and Reserve Fund Accounts were presented.

A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mr. Funkhouser Absent Mr. Bohnenstiehl Absent

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

Committee Reports

1. Lewis and Clark Library System - No report

2. Personnel - No report

3. Maintenance - No report

4. Foundation/Blum House - No report

5. Museum/Friends Groups - No report

Discussion Items

< Annual Dinner was announced to be held on Sunday, February 13^th at 1:00pm

< Options for the shortfall of funds until July of 2005 was discussed. Possible solutions include Illinois Funds, local banks, tax anticipation warrants and the Gift Fund. Background work for a decision will be presented at the next meeting

< First presentation of Policies 6 - General Operations & 7 - Personnel were given to the Board for input.

Action Items

< A motion was made by Mr. Schiller, seconded by Mrs.Fedder, to:

ACCEPT POLICIES 1 - 5 AS WRITTEN.

A roll call vote was taken.

Mr. Funkhouser Absent Mr. Bohnenstiehl Absent

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

ACCEPT THE FREEDOM OF INFORMATION POLICY AS WRITTEN.

A roll call vote was taken.

Mr. Funkhouser Absent Mr. Bohnenstiehl Absent

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

Adjournment

A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF January 10, 2005.

Motion carried.