MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: February 14, 2005

TIME: 7:00 p.m.

PLACE: Collinsville Memorial Public Library

Board Meeting Room

Call to Order

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mr. Norman Schiller

Mrs. Mary Ellen Fedder

Mrs. Patricia McChristian

Ms. Laura Herr

Mrs. Alice Hayes

Members absent:

Mr. Ted Funkhouser

Mr. David Bohnenstiehl

Mrs. Margaret Cadagin

Ms. Nicole Hayes

Others present:

Mrs. Barbara Rhodes, Director

Consent Items

1.Minutes of January 10, 2005 were presented.

2.Communications

< Announcement from the Illinois Secretary of State on the awarding of the annual Per Capita Grant of $30,859l.04

< Trustee Forum Workshop announcement

< Comments from the Suggestion Box on the Main Desk

3. Librarian’s Reports

< Librarian Barbara Rhodes presented her report and statistics.

< Report from Maureen Schreiber on the Children’s Library and Programming

< Report from Gary Clark, Manager of the Blum House

4. Finance

< January Bill list in the amount of $15,206.65 was presented.

< General Fund Account was presented.

< Gift and Reserve Fund Accounts were presented.

A motion was made by Mr. Schiller, seconded by Mrs. McChristian, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mr. Funkhouser Absent Mr. Bohnenstiehl Absent

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

Committee Reports

1. Lewis and Clark Library System

< Mr. Schiller reported that the System is searching for a new Library Director.

2. Personnel - No report

3. Maintenance - No report

4. Foundation/Blum House - No report

5. Museum/Friends Groups - No report

Discussion Items

< Complaint of noncompliance on a Freedom of Information request was issued by Mr. DesPain. After the Board investigated the items in question and the dates of the responses and determined that the FOIs were handled correctly and there was no denial of access.

< Mrs. Rhodes presented the options for acquiring funds to maintain the library until the realization of tax monies. Tax anticipation warrants, borrowing of money from Illinois Funds, borrowing money from the Gift Fund are all options for consideration.

Action Items

< A motion was made by Mr. Schiller, seconded by Mrs. McChristian, to:

TRANSFER $30,000 FROM THE GIFT FUND TO THE GENERAL FUND TO BE REPLACED AFTER TAX REVENUES ARE RECEIVED AND SUFFICIENT MONEY IS ALLOWABLE FOR MONTHLY MAINTENANCE.

A roll call vote was taken.

Mr. Funkhouser Absent Mr. Bohnenstiehl Absent

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

TO APPROVE RESOLUTION 04-01 TO AUTHORIZE PRESIDENT AND OFFICERS TO EXECUTE A PROMISSORY NOTE FOR BORROWING FUNDS.

A roll call vote was taken.

Mr. Funkhouser Absent Mr. Bohnenstiehl Absent

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

< A motion was made by Mr. Schiller, seconded by Ms. N. Hayes, to:

PURSUE THE INVESTIGATION OF ANNEXATION POSSIBILITIES AND/OR DEMONSTRATION GRANTS FOR NEW AREAS TO BE ADDED TO THE LIBRARY DISTRICT.

A roll call vote was taken.

Mr. Funkhouser Absent Mr. Bohnenstiehl Absent

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Absent

Motion carried.

< Approval of Policies 6 & 7 were tabled until next meeting.

Adjournment

A motion was made by Mr. Schiller, seconded by Mrs. McChristian, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF FEBRUARY 14, 2005.

Motion carried.