TAX AND APPROPRIATION HEARING

August 15, 2005

The hearing was open at 7:00pm.

Mr. Robert DesPain was present to be heard.

The hearing was closed following his comments.

MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: August 15, 2005

TIME: 7:20 p.m.

PLACE: Collinsville Memorial Public Library Center’s

Board Meeting Room

Call to Order

President McChristian presided and called the meeting to order.

Roll Call

Members present:

Mrs. Patricia McChristian

Mrs. Alice Hayes

Mrs. Mary Ellen Fedder

Mr. Gary Keller

Mr. Howard Dartt

Ms. Laura Herr

Members absent:

Mr. Norman Schiller

Others present:

Mrs. Barbara Rhodes, Director

Mr. Robert DesPain

Consent Items

1. Minutes of July 18, 2005 were presented.

2. Communications

3. Librarian’s Reports

< Librarian Barbara Rhodes presented her report.

< Report from Maureen Schreiber on the Children’s Library and Programming

< Report from Gary Clark, Manager of the Blum House

4. Finance

< August Bill list in the amount of $35,915.82 was presented.

< General Fund Account was presented.

< Gift and Reserve Fund Accounts were presented.

A motion was made by Mr. Dartt, seconded by Mrs. Hayes, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Absent

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

Committee Reports

1. Lewis and Clark Library System – No report

2. Personnel - No report

3. Maintenance - No report

4. Foundation/Blum House – No report

5. Museum/Friends Groups - No report

Discussion Items

< Discussion on the continuing problems with the Fountain; Missouri Machinery estimated cost at $28,000 before construction costs or installation. That could triple the estimate.

< Policy 7 – Personnel was separated from the other policies and was given its first reading.

< Reserve Fund was tabled until next meeting.

Action Items

< A motion was made by Mr. Dartt, seconded by Ms. Herr, to:

ADOPT ORDINANCE NO. 05-07 ETHICS ORDINANCE.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Absent

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Dartt, seconded by Mr. Keller, to:

ADOPT ORDINANCE NO. 05-08 FY 2005 BUDGET & APPROPRIATION.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Absent

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Dartt, seconded by Mrs. Hayes, to:

ADOPT ALL EXISTING POLICIES WITH THE EXCEPTION OF POLICY 7 – PERSONNEL WITH THE NAME CHANGE TO MISSISSIPPI VALLEY PUBLIC LIBRARY DISTRICT.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Absent

Mrs. Fedder Yes Ms. Herr Yes

Mrs. Hayes Yes Mr. Keller Yes

Mr. Dartt Yes

Motion carried.

< President McChristian appointed Mr. Dartt, Mr. Keller, and Mrs. Fedder to the newly formed Ethics Committee.

< President McChristian asked Mrs. Hayes to look into having a picnic for the Board and the Staff. Mrs. Hayes accepted graciously.

< Exterior illuminate sign was tabled until next meeting waiting more cost estimates.

< Changing or canceling the October Board meeting will be discussed at the September meeting.

Adjournment

A motion was made by Mr. Keller, seconded by Mr. Dartt, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF AUGUST 15, 2005.

Motion carried.