MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE:  May 17, 2004

TIME:  7:00 p.m.

PLACE:           Collinsville Memorial Public Library

                        Board Meeting Room

                       

Call to Order

           

President Funkhouser  presided and called the meeting to order at 7:00 p.m.  

 

Roll Call        

 

            Members present:

 

            Mr. Ted Funkhouser

             Mr. Norman Schiller

            Mrs. Mary Ellen Fedder

            Mr. David Bohnenstiehl

            Ms. Laura Herr

            Mrs. Patricia McChristian

            Mrs. Alice Hayes

            Ms. Nicole Hayes

            Mrs. Margaret Cadagin

           

            Members absent:

 

            None

           

                Others present:

 

            Mrs. Barbara Rhodes, Director

                                                                                                                                                               

Consent Items

 

1.Minutes of April 19, 2004 were presented. 

 

2.May Bill list in the amount of  $13,622.13  was presented.  No discussion.

                                                           

3.Communications

 

<                                 Communication from Jesse White, Secretary of State, congratulating Maureen Schreiber, Youth Services Librarian, on the award of the Penny Severns Summer Family Literacy Grant.

 

 

4.         Librarian’s Reports   

 

<                                Mrs. Rhodes presented her written report. 

The statistical and narrative reports were accepted as presented. 

 

<                                Reports from Maureen Schreiber and Katie Heaton were presented.

<                                Report from Gary Clark, House Manager of the Blum House.

 

           

5.   Finance          

Gift and Reserve Fund Accounts Report was presented.

<                                General Fund Account was presented.

           

A motion was made by Mr. Schiller,  seconded by Ms. N.Hayes,  to:                     

 

            APPROVE THE CONSENT ITEMS IN ENTIRETY.

 

            A roll call vote was taken.                                                     

 

Mr. Funkhouser         Yes                              Mr. Bohnenstiehl       Yes

            Mrs. Fedder               Yes                              Mrs. McChristian       Yes     

            Mr. Schiller                 Yes                              Mrs. Cadagin              Yes

            Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

            Mrs. N. Hayes                        Yes

                                               

Motion carried.

           

Committee Reports

 

 

1.         Lewis and Clark Library System

 

<                   Mr. Schiller reported on Mrs. Rhodes and his trip to Springfield for Legislation Days

 

                                               

 

2.         Maintenance - No report

 

3.         Foundation/Blum House

<                   The Woman’s Club have worked very diligently on the Blum House lawn and continue to water and retain the improvements.

 

4.         Museum/Friends Groups - No Report

 

 

Discussion Items

 

 

<                    First reading of New policy for the Collinsville Memorial Public Library Foundation for an amendment to the Library’s policies. Referred to next meeting.

<                     Mrs. Cadagin attended the Tree Adoption ceremony on behalf of the Library.  A red maple was planted on the grounds this year.

 

 

Action Items

 

 

<                   Recommendation as reviewed at the April Board of Trustee’s meeting for the Irving Dilliard Room amendment to the policies was presented. 

           

A motion was made by Mr. Schiller,  seconded by Mrs. A.Hayes,  to:

 

            ACCEPT THE RECOMMENDATION AS OUTLINED IN THE REVISED POLICY FOR SECTION 9 “THE IRVING DILLIARD OFFICE” POLICY , ORGANIZATIONS, AND BUSINESSES.

 

A roll call vote was taken.                                                     

 

Mr. Funkhouser         Yes                  Mr. Bohnenstiehl       Yes

Mrs. Fedder               Yes                              Mrs. McChristian      Yes      

Mr. Schiller                 Yes                              Mrs. Cadagin  Yes

Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

Mrs. N. Hayes                        Yes

 

Motion carried.

                       

                                                                                   

Adjournment

 

A motion was made by Mr. Schiller, seconded by Mrs. Fedder, to:                                                                

 

                WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MAY 17,  2004.

 

 

Motion carried.