MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE:  March 15, 2004

TIME:  7:00 p.m.

PLACE:           Collinsville Memorial Public Library

                        Board Meeting Room

                       

Call to Order

           

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.  

 

Roll Call        

 

            Members present:

 

            Mr. Ted Funkhouser

             Mr. Norman Schiller

            Mrs. Mary Ellen Fedder

            Mrs. Margaret Cadagin

            Ms. Laura Herr

            Mrs. Patricia McChristian

            Mrs. Alice Hayes

            Ms. Nicole Hayes

           

            Members absent:

 

            Mr. David Bohnenstiehl

           

                Others present:

 

            Mrs. Barbara Rhodes, Director

                                                                                                                                                               

Consent Items

 

1.                  Minutes of Februay 9, 2004 were presented.   Error of attendance was noted - President Funkhouser was not in attendance at the February meeting and Vice-President McChristian was residing.

 

2.                  March Bill list in the amount of  $38,188.52  was presented.  No discussion.

                                                           

 

1.                  Communications - None

 

 

4.         Librarian’s Reports   

 

<                  Mrs. Rhodes presented her written report. 

The statistical and narrative reports were accepted as presented. 

 

<                  Reports from Maureen Schreiber and Katie Heaton were presented.

<                  Report from Gary Clark, Blum House Manager was presented.

           

 

<                5.           Finance Gift and Reserve Fund Accounts Report was presented.

<                                  A motion was made by Mrs. Cadagin,  seconded by Mrs. McChristian,  to:                      

 

ALLOW MILDRED GALLOWAY’S BEQUEST OF $3,573.21 TO PURCHASE JUVENILE DVDS AND MUSIC CDS.

 

Motion carried.

           

A motion was made by Mr. Schiller,  seconded by Mrs. A. Hayes,  to:                  

 

            APPROVE THE CONSENT ITEMS IN ENTIRETY.

 

            A roll call vote was taken.                                                     

            Mr. Funkhouser         Yes                              Mr. Bohnenstiehl       Absent           

  Mrs. Fedder               Yes                              Mrs. McChristian     Yes       

  Mr. Schiller                 Yes                              Mrs. Cadagin            Yes       

  Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

  Mrs. N. Hayes                        Yes

                                               

Motion carried.

           

Committee Reports

 

 

5.                  Lewis and Clark Library System

 

<                 Lewis and Clark and the Shawnee Systems are combining to integrate their automation systems into one system.  Demonstrations for the competing systems are being set up.

 

                                                                       

 

2.         Maintenance

 

<                 More estimates needed on cupola repairs and sidewalk repairs.

           

 

3.         Foundation/Blum House - No Report

 

 

4.            Museum/Friends Groups

 

<                 Mr. Schiller informed that the Board that he volunteered them to serve the Friends of the Library Soup and Salad on April 13^th.  All help would be welcome and he encouraged all to attend.

 

 

 

Discussion Items

 

 

<                    First reading of New rental policy for the Community Room for an amendment to the Library’s policies. Referred to next meeting.

<                     The Board will discuss Library governance at the next meeting including the decision in this fiscal year to convert to a District Library.

 

 

Action Items

 

 

<                 Recommendation as reviewed at the February Board of Trustee’s meeting for Attendance of Board of Trustees amendment to the policies was presented. 

           

A motion was made by Mrs. McChristian,  seconded by Mr. Schiller,  to:

 

ACCEPT THE RECOMMENDATION AS OUTLINED WITH ARTICLE I.  SECTION 4. ATTENDANCE OF BOARD OF TRUSTEES TO READ IN PART THAT “...DECLARE A BOARD POSITION VACANT IF A TRUSTEE FAILS TO ATTEND FIVE MEETINGS DURING THE FISCAL YEAR WHETHER EXCUSED OR UNEXCUSED.”

 

A roll call vote was taken.                                                     

             Mr. Funkhouser        Yes                              Mr. Bohnenstiehl       Absent

   Mrs. Fedder               Yes                              Mrs. McChristian    Yes        

   Mr. Schiller                 Yes                              Mrs. Cadagin           Yes        

   Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

   Mrs. N. Hayes                        Yes

 

Motion carried.

                       

<                 Recommendation to increase fines and some fees was presented by Mrs. Rhodes.

           

A motion was made by Mrs. Mr. Schiller,  seconded by Mrs. McChristian,  to:

 

RAISE FINES TO $.10 PER DAY FOR ALL ITEMS EXCEPT EXPRESS BOOKS WHICH WILL REMAIN $.25 PER DAY.  IF AN ITEM IS LOST OR DAMAGED, A $5.00 PROCESSING FEE SHOULD BE INCLUDED IN THE PRICE OF THE ITEM TO COVER THE COST OF REPLACEMENT.  THIS FEE  WILL BE WAIVED FOR PAPERBACKS AND ISSUES OF PERIODICALS.

 

A roll call vote was taken.                                                     

            Mr. Funkhouser         Yes                              Mr. Bohnenstiehl       Absent

   Mrs. Fedder               Yes                              Mrs. McChristian    Yes        

   Mr. Schiller                 Yes                              Mrs. Cadagin           Yes        

   Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

   Mrs. N. Hayes                        Yes

 

Motion carried.

 

<                 Phenolic Consulting bid for replacement of roof on 1988 addition will be placed on hold until roofing consultants give a recommendation.

 

<                 Request by the Friends of the Museum to place a new building on part of the back Library lot was reintroduced.

 

A motion was made by Mr. Funkhouser,  seconded by Mr. Schiller,  to:

 

DONATE PART OF THE BACKLOT OF THE LIBRARY FOR THE CONSTRUCTION OF A NEW COLLINSVILLE HISTORICAL MUSEUM UNDER THE AGREEMENT THAT IF FOR ANY REASON THAT THE BUILDING AT SOME FUTURE TIME IS PLACED FOR SALE BY THE MUSEUM THAT THE LOT WILL REVERT BACK TO THE OWNERSHIP OF THE LIBRARY AND THE LIBRARY WILL BE OFFERED FIRST CHANCE TO PURCHASE THE BUILDING AT FAIR MARKET VALUE.

 

A roll call vote was taken.                                                     

            Mr. Funkhouser         Yes                              Mr. Bohnenstiehl       Absent

   Mrs. Fedder               Yes                              Mrs. McChristian    Yes        

   Mr. Schiller                 Yes                              Mrs. Cadagin           Yes        

   Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

   Mrs. N. Hayes                        Yes

 

Motion carried.

                                               

                                                                                   

Adjournment

 

A motion was made by Mr. Schiller, seconded by Mrs. N.Hayes, to:                                                                         

 

                WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MARCH 15, 2004.

 

 

Motion carried.