MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE:  February 9, 2004

TIME:  7:00 p.m.

PLACE:           Collinsville Memorial Public Library

                        Board Meeting Room

                       

Call to Order

           

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.  

 

Roll Call        

 

            Members present:

 

            Mr. Norman Schiller

            Mrs. Mary Ellen Fedder

            Mrs. Margaret Cadagin

            Ms. Laura Herr

            Mrs. Patricia McChristian

            Mrs. Alice Hayes

            Ms. Nicole Hayes

           

            Members absent:

 

            Mr. David Bohnenstiehl

            Mr. Ted Funkhouser

 

 Others present:

 

            Mrs. Barbara Rhodes, Director

Floyd Sperino, Dolores Kirby and Architect Mike Sapp on behalf of the Collinsville Historical Museum

                                                                                                                                                               

Consent Items

 

1.Minutes of January 12, 2003 were presented.

 

2.February Bill list in the amount of  $15,310.70  was presented.  No discussion.

                                                           

3.Communications

 

<                                Letter of acknowledgment of Per Capita Grant from the Illinois Secretary of State

<                                Trustee Spring Workshop is being announced

 

 

 

4.         Librarian’s Reports   

 

<                                Mrs. Rhodes presented her written report. 

The statistical and narrative reports were accepted as presented. 

 

<                                Reports from Maureen Schreiber and Katie Heaton were presented.

<                                Report from Gary Clark, Blum House Manager was presented.

           

 

<                    5.         Finance Gift and Reserve Fund Accounts Report was presented.

           

A motion was made by Mr. Schiller,  seconded by Ms. Herr,  to:               

 

            APPROVE THE CONSENT ITEMS IN ENTIRETY.

 

            A roll call vote was taken.                                                     

 

Mr. Funkhouser         Absent                        Mr. Bohnenstiehl       Absent           

            Mrs. Fedder               Yes                              Mrs. McChristian       Yes     

            Mr. Schiller                 Yes                              Mrs. Cadagin              Yes     

            Mrs. A. Hayes            Yes                             Ms. Herr                     Yes

            Mrs. N. Hayes            Yes

                                               

Motion carried.

           

Committee Reports

 

 

5.                  Lewis and Clark Library System - No Report

 

                                                                       

 

2.         Maintenance

 

<                   TIF funds will be forthcoming for the Library when the district is approved per the City Manager

<                   Hernandez & Associate proceeding on inspection of the roof

<                   Failure of both furnaces in the Blum House caused the pipes to burst

A motion was made by Mr. Schiller,  seconded by Ms. Herr,  to:               

 

APPROVE A BONUS IN THE AMOUNT OF $350.00 FOR HERB KOONCE WHO CAME IN FOR 10 HOURS ON A SUNDAY TO HANDLE THE PROBLEM OF THE FREEZING PIPES AT THE BLUM HOUSE.

 

            A roll call vote was taken.                                                     

 

Mr. Funkhouser         Absent                                    Mr. Bohnenstiehl       Absent           

Mrs. Fedder               Yes                              Mrs. McChristian      Yes      

Mr. Schiller                 Yes                              Mrs. Cadagin             Yes      

Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

Mrs. N. Hayes                        Yes

                                               

Motion carried.

 

 

 

3.         Foundation/Blum House - No Report

 

 

4.         Museum/Friends Groups - No Report

 

 

 

Discussion Items

 

 

<                    First reading of Section 4.  Attendance of Board of Trustees.  Referred to next meeting for a vote.

<                    New rental policy for the Community Room was suggested by Mrs. Rhodes.  Referral of a number of questions to Mr. Lenzini, the library’s lawyer for clarification.  Referred to next meeting.

<                     The Board unanimously agreed to the renaming of the Programming Resource Center to the “Ruth Eckart Programming Resource Center” in honor of Ms. Eckart’s generous gift to the Collinsville Library.

 

 

Action Items

 

 

<                   Phenolic Consulting settlement has again been tabled until an opinion of the contract has been received from Mr. Lenzini.

<                   Recommendation for Non-resident charges for FY 2004 were presented. 

A motion was made by Mr. Schiller,  seconded by Mrs. N.Hayes,  to:

 

ACCEPT THE RECOMMENDATION AS OUTLINED WITH NON-RESIDENTS TO PAY THE TAXABLE VALUE OF THEIR HOME TIMES THE MOST CURRENT MULTIPLIER AND NON-RESIDENT RENTERS TO PAY 10% OF THEIR MONTHLY RENT WITH NO ONE PAYING LESS             THAN $30.00 PER YEAR FOR A LIBRARY CARD.  A FIRST TIME NON-RESIDENT UNABLE TO PRODUCE A TAX BILL WILL BE REQUIRED TO PAY $75.00 FOR THE YEAR’S LIBRARY CARD.

 

A roll call vote was taken.                                                     

 

Mr. Funkhouser         Absent                                    Mr. Bohnenstiehl       Absent

Mrs. Fedder               Yes                              Mrs. McChristian      Yes      

Mr. Schiller                 Yes                              Mrs. Cadagin             Yes      

Mrs. A. Hayes                       Yes                              Ms. Herr                     Yes

Mrs. N. Hayes                        Yes

 

Motion carried.

                       

<                   Presentation of the proposed building of a 4800 square foot home for the Collinsville Historical Museum on part of the back lot was given by Architect Mike Sapp and two museum representatives, Dolores Kirby and Floyd Sperino.  A grant will be sought to cover much of the cost of the building and the Friends of The Historical Museum will be responsible for any other expenses incurred.  The request for permission to proceed with the project and commitment by the Board to provide the lot for this use was asked.  The Board decided to refer the vote until the March meeting.

                                               

                                                                                   

Adjournment

 

A motion was made by Mr. Schiller, seconded by Mrs. N.Hayes, to:                                                                         

 

                WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF FEBRUARY 9, 2004.

 

 

Motion carried.