MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: August 16, 2004

TIME: 7:00 p.m.

PLACE: Collinsville Memorial Public Library

Board Meeting Room

Call to Order

President Funkhouser presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mr. Ted Funkhouser

Mr. Norman Schiller

Ms. Nicole Hayes

Mrs. Patricia McChristian

Mrs. Alice Hayes

Mrs. Margaret Cadagin

Ms. Laura Herr

Members absent:

Mrs. Mary Ellen Fedder

Mr. David Bohnenstiehl

Others present:

Mrs. Barbara Rhodes, Director

Consent Items

1.Minutes of July 19, 2004 and the Minutes of the Closed Meeting of July 19, 2004 were presented. Corrections were noted as to the absence of Mrs. Margaret Cadagin from the meeting which was incorrectly reported in the minutes of both meetings.

2.August Bill list in the amount of $15,804.87 was presented. No discussion.

3.Communications

< Unemployment claim filed by Darlene Riley.

< Request by Patricia Kirchoff for refund of money given for damaged book. Board agreed to refund $5.00 of the $8.95 paid.

< Susan Lucco, Director of the Lewis and Clark Library System, wrote a memo explaining the decision for the Lewis and Clark Library System to move separate from the Shawnee Library System for automation services.

4. Librarian’s Reports

< Mrs. Rhodes presented her written report.

The statistical and narrative reports were accepted as presented.

< Reports from Maureen Schreiber and Katie Heaton were presented.

< Report from Gary Clark, Manager of the Blum House

< 5. Finance Gift and Reserve Fund Accounts Report was presented.

< General Fund Account was presented.

A motion was made by Mr. Schiller, seconded by Mrs. A. Hayes, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mr. Funkhouser Yes Mr. Bohnenstiehl Absent

Mrs. Fedder Absent Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Yes

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Yes

Motion carried.

Committee Reports

5. Lewis and Clark Library System - No report

6. Personnel - No report

3. Maintenance - No report

4. Foundation/Blum House - No report

5. Museum/Friends Groups - No report

Discussion Items

< The Board discussed the conversion process and discussed some of the details that would need to be addressed.

Action Items

< A motion was made by Mr. Schiller, seconded by Mrs. McChristian, to:

USE THE NAME OF THE COLLINSVILLE MEMORIAL PUBLIC LIBRARY DISTRICT AND TO MOVE AHEAD WITH FILING THE PETITION IN THE MADISON COUNTY CIRCUIT TO CONVERT THE LIBRARY FROM A MUNCIPAL TO A DISTRICT LIBRARY.

A roll call vote was taken.

Mr. Funkhouser Yes Mr. Bohnenstiehl Absent

Mrs. Fedder Absent Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Yes

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Yes

Motion carried.

Adjournment

A motion was made by Mr. Schiller, seconded by Mrs. McChristian, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF AUGUST 16, 2004.

Motion carried.