MINUTES of the

BOARD OF TRUSTEE’S MEETING

DATE: April 19, 2004

TIME: 7:00 p.m.

PLACE: Collinsville Memorial Public Library

Board Meeting Room

Call to Order

President Funkhouser presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mr. Ted Funkhouser

Mr. Norman Schiller

Mrs. Mary Ellen Fedder

Mr. David Bohnenstiehl

Ms. Laura Herr

Mrs. Patricia McChristian

Mrs. Alice Hayes

Ms. Nicole Hayes

Members absent:

Mrs. Margaret Cadagin

Others present:

Mrs. Barbara Rhodes, Director

Ms. Charm Ruhnke, Consultant from the Lewis and Clark Library System

Consent Items

1.Minutes of March 15, 2004 were presented.

2.April Bill list in the amount of $13,180.63 was presented. No discussion.

3.Communications

< Thank note from Mrs. Judy Dunne for the Blum House luncheon and a donation for the Foundation.

4. Librarian’s Reports

< Mrs. Rhodes presented her written report.

The statistical and narrative reports were accepted as presented.

< Reports from Maureen Schreiber and Katie Heaton were presented.

< 5. Finance Gift and Reserve Fund Accounts Report was presented.

A motion was made by Mr. Schiller, seconded by Mrs. McChristian, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mr. Funkhouser Yes Mr. Bohnenstiehl Yes

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Yes

Motion carried.

Committee Reports

5. Lewis and Clark Library System

< Mr. Schiller invited other Board members to attend Legislation Day in Springfield on Wednesday.

2. Maintenance

< Two dead trees on backlot will be removed

3. Foundation/Blum House - No Report

4. Museum/Friends Groups - No Report

Discussion Items

< First reading of New policy for the Irving Dilliard Office for an amendment to the Library’s policies. Referred to next meeting.

< Charm Ruhnke, Consultant from the Lewis and Clark Library System, presented information on Library Districts and answered questions posed by the Board.

Action Items

< Recommendation as reviewed at the March Board of Trustee’s meeting for Rental policy of public use areas of the Library amendment to the policies was presented.

A motion was made by Mr. Schiller, seconded by Mrs. A.Hayes, to:

ACCEPT THE RECOMMENDATION AS OUTLINED IN THE REVISED POLICY SECTION 7.4.4 FLORENCE BURKHOLDER COMMUNITY ROOM POLICIES FOR ROOM CHARGES AND USAGE BY GROUPS, ORGANIZATIONS, AND BUSINESSES.

A roll call vote was taken.

Mr. Funkhouser Yes Mr. Bohnenstiehl Yes

Mrs. Fedder Yes Mrs. McChristian Yes

Mr. Schiller Yes Mrs. Cadagin Absent

Mrs. A. Hayes Yes Ms. Herr Yes

Mrs. N. Hayes Yes

Motion carried.

Adjournment

A motion was made by Mr. Schiller, seconded by Mr. Bohnenstiehl, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF APRIL 19, 2004.

Motion carried.